Position Title: Accounting Clerk/Receptionist

Reports To: CAO and/or Municipal Clerk

Subordinate Positions: N/A

 

Position Summary:  The primary responsibility of this position is customer service, accounts payable/receivable, and tax roll and utility account maintenance. It requires interacting with the general public, along with department heads and elected officials.

   

MINIMUM EXPERIENCE QUALIFICATIONS:

Required:

• High School Diploma or GED.
• Experience in an office setting.

Preferred:

• Certificate in a Business Administration or Accounting Program.
• Two years of relevant experience in a municipal setting.
• Equivalent experience may be considered.

 

COMPENSATION

• Starting Wage - $23.00
• Full-time – 40 hours per week, 8:30 am – 5:00 pm.
• Full-time employees are enrolled in a comprehensive benefits plan after three months of employment. After one year of employment, they will also be enrolled in the Local Authorities Pension Plan.
• Annual Vacation – 2 weeks.

 

REQUIRED SKILLS AND ABILITIES:     

• Proficient with Microsoft Office (Word, Excel, PowerPoint, Publisher).
• Displays proficiency in organization and time management.
• Problem Solving/Conflict Resolution.
• Ability to establish and maintain effective working relationships with other employees, representatives of other organizations and the public.
• Is self-motivated and able to handle multiple priorities effectively and meet deadlines with constant interruptions.
• Pays strong attention to detail and accuracy and maintains strict confidentiality.

 

RESPONSIBILITIES:

• General Office

o  First point of contact by phone and at the front counter.

o  Daily cash receipting, mail runs, bank deposits, filing and scanning.

o  Knowledge and experience with office machines and procedures for processing electronic scanning of files, mail processing and photocopying.

o  Responsible for general office organization and tidiness, supplies procurement, and courier liaison.

o  Prepared to assist in a state of local emergency.

o  Provide information to the public in person, by phone, letter or email.

o  Regular database maintenance and cleanup.

o  Maintain digital and hard copy filing systems and archives.

o  Assist in programming the electronic marquee to advertise Town events.

• Financial

o  Understand accounting functions and apply best practices with precision and accuracy.

o  Accurately receive and record daily payments received in person, by direct deposit and through e-transfer systems.

o  Assist in annual tax billing and maintain accurate tax account records.

o  Prepare and distribute monthly utility bills and maintain accurate utility account records.

o  Responsible for all Accounts Payable and Accounts Receivable processing.

o  Prepare spreadsheets and financial reports as required.

o  Provide information to Accountants and Auditors.

o  Verify and ensure the reliability of year-end general ledger account balances and participate in year-end accounting functions.

o  Manage and balance Petty Cash.

o  Enter all title changes received from the Alberta Land Titles Office.

o  Prepare, submit and track tax notification reports.

• Other

o  Performance of related duties of similar complexity as assigned from time to time by the CAO, Municipal Clerk or delegate.

 

Interested applicants, please forward your application to CAO@magrath.ca by 4:00 pm, June 18, 2025, to be considered for the position. The Town thanks all applicants, but only those selected for interviews will be contacted.